Documenting
written sources is the habit of giving a kind of a ‘road map’ to the
information used in one’s writings that do not originate from him or her. This
road map, direct readers to the original article. Documentation of sources used
for writing is an integral part of the writing process itself. This is because,
academic writings all the times requires one to back up the ideas being
projected with evidences from the works of other authors with similar idea.
Documenting sources usually occurs in two places in the article: within the
article and at the tail end of article.
Writing
the sources within the paper is known as in-text documentation. This type of documentation is used when the
writer quotes or paraphrases an idea from the source article and align this
idea to his line of thought. The last
name of the author and the year of publication is usually written either at the
beginning or end of the sentence or quote. The page number from where a quote
is taken should be referenced or documented as well. This should be used only
when an author is quoted and not paraphrased. In-text referencing helps the
reader to know the standpoint of the writer concerning the idea of discuss.
The
other place where writers are obligated to document their sources is at the end
of the article. This is called the reference list. This list contains the full
names of all the authors whose works were used, title of the articles, year of
publication, page number and if it is a magazine, volume and issue number
should be included. There are different
formats of writing this list and each has its guidelines which must be followed
meticulously. For instance, it could appear numerically serial as in
alpha-numeric kind of referencing or it could appear in alphabetical order as
in APA referencing. The order in which this should appear depends on the
prevailing format of referencing in an institution or academic society. The
writer should normally find this out and align his referencing to the accepted
format. One point that is noteworthy while writing reference list is the fact
that all in-text citations must appear in the reference list.
One
may be tempted to ask,” why must we document all sources and at all times?’’
The answer is simple! Not only does it showcase to all readers the level of the
writer’s proficiency in writing and in researching, it also tells the readers
that the writer is honest, and therefore cannot be accused of plagiarism.
Friends,
to sum up, I will encourage us to utilize proper in-text and reference list
documentations in all our writings, while saying a big thank you to Dr.
Dettlaff for teaching me most of the information I put down here. cheers!